The Wine Collector

Practical wine collecting advice from Steve Bachmann, Vinfolio's CEO

 
2
Oct
2009

Wine shipping test #1: Overnight priority in extreme heat

Categories: Shipping-related

When we launched the Vinfolio Marketplace this summer, a number of people in various online wine discussion boards raised the issue of shipping wine to Vinfolio in extreme heat, fearing the wine could be damaged prior to Vinfolio's inspection.  The inbound shipping speed is determined by Vinfolio according to rules designed to protect the seller's wine.  To prove the point, we commenced a series of tests in August using bottle probes kindly lent to us by Cellar Central (see prior post "Web-based cellar monitoring").

Parameters of Test #1

  1. Fedex overnight priority service (delivery by 10:30 am local time).
  2. 12 bottles shipped in Styro shipper from our San Francisco warehouse (SF high was 68 F that day) to a "hot weather" destination city which experienced to a temperature range the next day from 77-102 F.
  3. Bottle temperature probe placed in a bottle in a corner of the box.
  4. Ambient temperature measurement device place inside the Styro to measure air temperature inside the box.
  5. The package was routed through Memphis (Memphis temperatures were 74/92 on the departure date and 75/90 on the delivery date).

Maximum wine temperature reached of 69 F

A few observations on the chart below (click the chart to enlarge it):

  • While our warehouse is at 55 F, we deliberately allowed the bottle temperature to float upwards to 61 F before handoff to Fedex to simulate the high end of the range of any home cellar.
  • Note that Fedex pick-up time is approximately 4:30 pm PST.  Therefore, the maximum time before delivery is about 18 hours when overnight priority is used.
  • Despite significant variation in air temperature inside the box as it moved through Fedex's system, the bottle temperature rose at a steady pace without reaching the highs of the ambient air.
  • Even with a high temperature forecast for the destination city, the ambient temperature in the box stayed well below actual highs for the day (and generally below the low for the day).
  • At 10:30 am, the wine had only reached 69 degrees, or 8 degrees above the starting temperature.

Additional useful information

  • The thermal mass of 12 cooled bottles inside the Styro seems to buffer against air temperature fluctuations.
  • We ran other tests with higher and lower starting temperatures.  The impact on the final temperature was insignificant (a few degrees).

More tests to come

We plan to run the following tests:

  • 6 bottles shipped overnight to a 90+ degree destination (to test impact of fewer bottles on maximum temperature reached)
  • 6 and 12 bottles shipped with 2-day service to a 80-90 F degree destination (consistent with our Marketplace inbound shipping rule)

Bottom line: Shipping overnight priority in Styro (at least with 12 bottles at cellar temperature) protects your wine in even the most extreme heat. 

7 comments:

Do you plan on doing a test for Ground shipment? If so, what type of temperature parameters would you use?

Posted by Doug Wilder at Monday October 5, 2009

The short term priority is to focus on looking at 2-day and 3-day shipping next to see what combination of shipping speed and weather conditions are optinal to protect wine at the least cost to the consumer.

This post also provoked an inquiry from an entrepreneur with a new type of shipped that we are going to test. It seems to meet all of our parameters which are low package cost per use, low weight (which helps keeps freight costs low), high protection factor (10-11x Styro levels), and easy of assembly (so low labor costs). It's also reusable and non-toxic. More to come on that as soon as we can complete tests.

Posted by Steve Bachmann at Monday October 5, 2009

Good job on this test.
I do have a few questions for clarification:
This shipment traveled at night - as far as I can tell from the graph.
Am I to understand that the temperatures reached 102 during that time?
You can expect the air inside the shipper to be about 10 degrees F (+/-) than external air.
It looks like 1) the ambient temperatures never topped 85F (is this internal temp inside the shipper or the temp in the delivery vehicles? Delivery drives have told me that the inside of the van is about 10-15 degrees higher than outside temp on a sunny day) and 2) the package was delivered by 10:30 am.
Heat tends to peak around 2 pm. If it is feasible to send wines overnight - pickup from point of origin in the afternoon and delivery to recipient before noon, then this is a desirable solution for summer months.
I am, however, not certain that I am comforted by the idea that "thermal mass of 12 cooled bottles inside the Styro seems to buffer against air temperature fluctuations"
The heat energy has to be absorbed by the bottles and I suspect that more of that energy would be absorbed by bottles at the periphery of the shipper than in its center.
I look forward to your other results.

Posted by Arthur at Monday October 5, 2009

It left in late afternoon for delivery the next morning so "yes" it traveled by air at night. 102 was the high temperature for the arrival date in the destination city. There's no way for us to measure the air temperature outside the box at all times. The ambient temperature is the temp INSIDE the shipper. I agree the periphery is more exposed to heat which is why we put the probe in a bottle in the corner (max exposure).

Posted by Steve Bachmann at Monday October 5, 2009

Hot damn, this is fascinating!

I've often come home to a box of samples sitting on my porch in the Summer heat, wondering how long ago the box had been delivered. By and large, the wines were almost never perceptibly damaged by this, which often puzzled me. Interesting (and encouraging) to hear that the thermal mass acts as a buffer in some way.

Posted by 1WineDude at Monday October 5, 2009

Interesting test. Several comments come to mind. It has to be an exorbant cost to ship a 40 lb box priority overnight.How would this be cost effective? How would this test relate to a 3 tier state when pkg goes through extra handling. If future tests involving ground shipments to hot locales are in the works, I would gladly offer to help you out.As a wine retailer in the Phoenix area and working with several wine clubs we are always trying to look for new ways to offset potential heat damage/spoilage to wine shipments.

Posted by Steve Day at Tuesday October 6, 2009

Hi Steve

Any updates on the other shipments?
I'd like to hear how your 2-day and 3-day shipments did.
I am very curious to know what happened. Particularly since after the test I did (and you saw) some calculations predicted some concerning results.
Perhaps we can partner to do some additional testing?

Posted by Arthur at Sunday October 18, 2009






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