FAQ: VinCellar

• VinCellar
  • Why is VinCellar better than other cellar management applications?
    • VinCellar is the most complete free online cellar management tool and because it's powered by Vinfolio, it integrates seamlessly with our entire suite of collector services. VinCellar provides collectors and enthusiasts with the most accurate and up-to-date picture of their wine collections regardless of physical location. Read more details about VinCellar to learn what benefits it provides and the additional services available to support it. VinCellar, and the rest of Vinfolio's site operations, are fully supported by a team of software engineers, located in our San Francisco offices, to provide any assistance you need. Vinfolio is committed to make ongoing enhancements to VinCellar and welcomes your suggestions for improvements to feedback@vinfolio.com.
  • How do I input my wine into VinCellar? Can I import my data from an Excel spreadcheet or cellar management application into VinCellar?
    • Yes. There are three easy ways to add wine to VinCellar:
      • You can use our spreadsheet import tool to quickly and easily add wines and tasting notes to your VinCellar account.
      • Let Vinfolio do the work for you with our Inventory service. Performed on site, our inventorying service will capture and organize your entire collection and enter it all into VinCellar so it's easy to manage and maintain.
      • Simply add wines one at a time.
  • I don't have a current inventory of my cellar. What are my options for creating one?
    • You have two options—you can do it yourself or ask us do it for you. If you choose to perform a physical inventory yourself, you can simply add the wine in your collection to VinCellar using our easy-to-use wizards and request barcode labels by mail or buy a barcode label printer. Or, for a fee, Vinfolio can perform an on-site physical inventory—complete with bar coding and label image captures—wherever your cellar is located. This data is then automatically imported into a VinCellar account.
  • How do I maintain the accuracy of my inventory as I buy and consume wine?
    • VinCellar has helpful wizards to make adding or removing wine incredibly simple.
      • Adding Wine
        On any purchase you make from Vinfolio, your VinCellar account is automatically updated and each bottle already has a Vinfolio-specific barcode label applied. For non-Vinfolio purchases, just send us the purchase invoice via fax (415-946-1359) or email service@vinfolio.com and we'll add the details and an invoice image to your VinCellar account for a small fee. Note: these service fees are waived if you are a Vinfolio Priority customer. Barcode labels can also be mailed to you for a small fee. Read more details about our additional VinCellar services at the bottom of the VinCellar page.
      • Removing Wine
        Use VinCellar's Consume wizard for removing a bottle from your account and recording the reason for removal. In addition, if you have chosen to use barcodes, you can easily scan the barcode label to automatically capture what has been removed.
  • Does VinCellar allow me to keep track of prearrivals and wine stored in multiple locations?
    • Yes. And yes. If you purchase the wine from Vinfolio, we will systematically keep track of your prearrival purchases and let you know when they arrive. You can also track prearrival orders from other sources but you will have to contact them directly for their status. VinCellar also lets you keep track of wine stored in multiple locations and gives you the ability to sort your collection by each unique storage site.
  • Does VinCellar allow me to organize my collection into multiple groupings or collections?
    • Yes. Many collectors have multiple collections—for their children, for anniversaries, based on certain regions, etc. VinCellar permits any number of these logical groupings and they may also cut across physical storage sites.
  • Does VinCellar offer access to professional scores and reviews?
    • Yes. For wines listed in your VinCellar account, you have automatic access to the scores and drink dates of Stephen Tanzer's International Wine Cellar and Jancis Robinson's Purple Pages. However, only those users who also subscribe to web-based subscriptions of International Wine Cellar, or Purple Pages may view their full text reviews. Users may access their content subscriptions through VinCellar simply by logging into VinCellar My Account/Subscriptions and entering the sign-in information for their content subscriptions.
  • How can I link my VinCellar and Facebook accounts?
    • Log onto VinCellar My Account and select Subscriptions. Input your Facebook user name and password. This will direct you to Facebook to enter your VinCellar login and password with a prompt to install the MyVinCellar application.
  • How can I link my VinCellar and Twitter accounts?
    • Log onto VinCellar My Account and select Subscriptions. Input your Twitter user name and password and click enable to link your accounts. As you add and remove wine and write tasting notes, you will have the option of also creating a Tweet. Learn more »
  • Is there an iPhone app for VinCellar?
    • At this time, there is not an iPhone app for VinCellar. However, the VinCellar site is optimized for the iPhone, making it very easy to use. On your iPhone, go to vincellar.vinfolio.com. Learn more »
  • Does VinCellar support multiple scoring systems for my tasting notes?
    • Yes, VinCellar supports multiple scoring systems including the 100 point, 20 point, 10 point, 5-star and 3-star. To update your preference, go to VinCellar My Account and select Preferences.
  • Can I keep my cellar and tasting notes private?
    • Yes, it's up to you what of your information is public. To mark your information private, go to VinCellar My Account and select Privacy.
  • Can I export my tasting notes at any time?
    • Yes. You can export your cellar by clicking on Export wine and tasting notes under Common Tasks on the VinCellar home page. You may also click on the Export link from within the My Cellar tab.
  • Can I share my cellar contents with others?
    • Yes. To share your cellar contents with others, go to VinCellar's My Account, select Privacy and then Cellar Privacy. You will have the option to share (on a read-only basis) your cellar contents in VinCellar with Facebook friends who have installed the MyVinCellar Facebook application, all VinCellar users or Everyone. You may also opt to keep your cellar contents private.
  • Is my data in VinCellar secure?
    • Yes, Vinfolio operates secure data networks protected by industry standard firewall and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary and only authorized individuals have access to the information provided by our customers. Vinfolio protects the security of your information during transmission by using Secure Sockets Layer (SSL) software, which encrypts the information you input.
  • If I decide to stop using VinCellar, can I export the data from my VinCellar account?
    • Yes. You can export your wine directly from the VinCellar Home page or from any of the My Cellar tabs.